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Leased VS Owning Outright

Posted by on Sep 21, 2017 in Default | Comments Off on Leased VS Owning Outright

The more money you can save on costs to run your business, the better. However, business decisions are not always just about the bottom line. In some cases, the line between the red and black can be a little blurred. Such is the case when trying to decide between buying or leasing a printer. Printers used for large-scale business applications can be expensive and cost you significant money up front. printers to rent London is an option to allay those costs, but you may end up paying more in the long run. You should take into account several considerations when deciding between the two.

Startup Costs

The initial cost for buying a printer for your office may be several hundred or thousand dollars. This amount depends on the quality of the equipment you buy. You may need more than one printer. The initial cost of renting printers is significantly less than buying printers outright. You may end up paying an initial security deposit and your first month’s rental fees, but this should leave you with some additional money in the bank that you can use for other purposes.

Technological Changes

As technology continues to change rapidly, it may be necessary to replace your printers fairly often to keep up with those changes. If you buy your printers, replacing them will cost you a significant amount of money each time you do so. This may give you reason to hold off on purchases for a year or two until your old printers become obsolete. If you have a good lease, however, you may be able to upgrade your equipment without any significant change in price and as often as needed. The downside to leasing, in terms of technological upgrades, is that you may not have much choice when it comes to the new equipment you get.


Leasing with the right company can present you with a significant advantage when it comes to getting technical support. Leasing companies generally provide support for the products they lease, and such support may cost you no additional money out of your pocket. Buying a printer, however, will require that you pay for your own repairs and rely on the manufacturer for technical support. This can prove to be expensive if you have to buy additional parts. The cost of printer ink also may add up fairly quickly if you buy, whereas a leasing company may replace ink for you as needed.


When it comes to tax deductions, both printing and leasing can help you reduce your tax liability. In general, the Internal Revenue Service will allow you to deduct certain costs associated with running your business. Equipment costs, whether leased or purchased, are usually lumped in with those tax deductions. Generally though, the tax deductions tend to be more significant if you purchase the equipment.

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Is It Better TO Lease Your Business Printer?

Posted by on Sep 21, 2017 in Default | Comments Off on Is It Better TO Lease Your Business Printer?

Those who are in need of a large, expensive printer may opt to go for Leasing printers in London  instead of buying one. There are a number of advantages and disadvantages to leasing, so before making your decision, be sure you consider all of your options.

A major advantage to leasing printers in Maidstone is the money it saves you up front. If you are in the midst of starting a business, this can be a big deal. It will keep the cash flow open that would otherwise be invested in the printer. You may also have the option of deducting your lease payments, so that can save you money in the long run.

If you are leasing your printer, there will more than likely be no delivery charge. The company will want to be sure the printer arrives safe at your door, since one day, it may be their printer again. The delivery fee on a purchased printer can be steep, so this is a great cost savings.

Another benefit to leasing your printer is the ability to sample the merchandise before you purchase. If you do have a new business, you may not be sure what exactly your printing needs will be. If it turns out you have under or overestimated them, you are not locked into owning an expensive printer that does not fit those needs. A lot of times, leased printers can be upgraded for free, allowing you to make a better printer choice over time. Leased printers also may include regular maintenance at no extra fee. Again, the company will strive to keep their merchandise in great shape in case it is their responsibility again in the future.

However, as advantageous as leasing a printer may be, there are a few things to consider. The main thing is, a leased printer will cost more in the long run. Even though you save money up front, the payments you continue to make will not necessarily go toward the ownership of the equipment. This also means you will be unable to write off the machines depreciation at tax time.Also keep in mind that if damages occur to the printer aside from normal wear and tear, you may be held responsible by the leasing company.

The best thing to do if you are printer shopping is to let the cost decide whether you will lease or buy. If your need is great enough to justify an expensive printer, use a lease to ensure you can keep up with your workload. The last thing you want is to be overwhelmed with your work and not be able to offer your customer services or products because your office is ill-equpped. You can opt for a short term lease, so if you iron out what your needs are and you have the cash, you can invest in owning a printer in a few months. Finally, speak with your financial advisor and your printer company to see what will work best for you and your business. Your leased printer will be a financial liability, whereas an owned printer is an asset. However, in the long run, leasing may still be your best option.

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5 Things You Didn’t Know About Copiers

Posted by on Sep 21, 2017 in Default | Comments Off on 5 Things You Didn’t Know About Copiers

Over the last two decades, Maidstone photocopier services and printers have become increasingly similar: you can print, copy, scan, and fax from both. However, there are still some significant differences, and some may have a real impact on your business’ time and cost efficiency.

1) Staple and hole punch
You can bolt additional units onto your Toshiba London photocopiers that allow you to staple and hole punch documents while they’re being printed. This makes complicated jobs easier allowing your staff to get on with doing other things.

For example, one of our customers is an advertising agency. When printing presentations for prospective customers, they would spend hours printing them single-sided, then feeding them back through the machine to print on the other sides, then would collate them and finally staple them, all by hand!

Now they can print high-quality, double-sided, stapled presentations at the click of a button. No fuss. No drama.


2) Make booklets
Another bolt-on to Toshiba photocopiers is the saddle stitch finisher. This allows you to print documents that are centre stapled and then folded to make booklets. One of our customers who uses this to good effect is a security business. They print lots of welcome booklets for new customers.

Providing this feature with a specially perforated paper they use means that they can get the customer’s signature, tear out the Terms and Conditions page, and leave the booklet with them. This has huge benefits for the customer. It allows them to produce professional literature in-house, amend the designs and content at the drop of a hat, and print one booklet at a time, rather than needing to print hundreds externally.


3) Software integration
Toshiba photocopies are intelligent pieces of kit, as they use the e-Bridge operating system. This means you can install software directly onto the control panel of the machine, and this allows you to do a whole host of things.

For example, one of our customers deals with financial claims. They print letters of engagement that need to be posted, signed, and returned. And their CRM system creates unique bar codes that allows them to identify that client by the letter. With the right software, we’ve allowed the customer to process returned paperwork, and for it to automatically find its way into the correct case.

This saves them hours of time scanning, checking, renaming files, and importing electronic documents every single month, and we could do the same for you.


4) Reusing your paper
Imagine all the paper that gets left on your photocopy could be reused instead of just being binned. Well, now it can!

Toshiba have a world’s first in the e-Studio 306 LP. the way it works is that you print, as per any normal photocopier, but that page can be erased when you’re done with it. And then you can reuse that piece a paper twenty times.

It’s a great way to reduce your carbon footprint, so if you’d like to know more get in touch.


5) Making a cup of tea
And of course, no discussion about the labour-saving technology we’ve just discussed would be complete without mentioning the time that *you* now have to make that cup of tea yourself.

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How To Use Corporate Videos?

Posted by on Sep 6, 2016 in Default | Comments Off on How To Use Corporate Videos?

Corporate videos are shown on company screens, online websites, and social media. It is a way to show a wide audience on what the company can do. Many employees can become a part of a corporate video. It encourages everyone to work together for the company. Here’s how to use corporate videos.


Employee training

Corporate videos are widely used in new employee training.  Since companies hire new employees from time to time, a video is a great help. A corporate video is easier to produce instead of hiring new trainers and speakers for new employees. It can also save costs since the training videos can be used multiple times for new employees that need to be trained on the same concepts.

Safety videos

Demonstrating safety measures are very energy draining for trainers. A corporate video saves the safety trainers from redoing safety demonstrations. There are also safety drills that need a lot of people to participate in an earthquake and fire drill. It would be hard to ask the cooperation of many people every time safety measures need to be shown to people. Safety videos save time for preparation and materials. There is no need to use a fire extinguisher many times if a safety video could just be shown to the audience.

Promotional films

A new product launch can have a promotional film. Before a new product gets out in the market, it’s the company who knows about it first. Corporate videos are used in the planning stage until the time the product is released in public. The promotional films can boost morale in the employees involved in the project. They can’t help but be proud that they are working on a project that the company cares enough to make a promotional film.

Financial result videos

Financial results are the most important part of meetings. It is a way for the company to know if revenue is gained or not. It shows how and why the revenue increased or declined for the company. Presenting result financial videos tend to become the boring part of a meeting. Financial result videos can get the attention of the people in a meeting. Videos look more interesting than a person presenting charts of the financial results.

Corporate event videos

Corporate events will show how unified a company is. It will encourage more attendees for future corporate events. It will show how fun a corporate event can be to give employees to meet the bosses and mingle with their colleagues. Employees look forward to seeing themselves in corporate videos. Being part of something big is something anyone would want. Corporate event videos are a great way to welcome new employees in training.

Corporate videos are used in many ways. Birmingham corporate video production companies can make corporate videos more interesting. It is commonly used in employee training and safety videos. Corporate videos are something every company post on their social media sites and their corporate website. Promotional films help in making employees work harder for better results in a project.

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