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Equip Your Office On A Budget

Equip Your Office On A Budget

IT IS EASY to get caught up in the latest and greatest furniture and equipment for your office—you want it to look fabulous and make a statement about your success. But don’t lose sight of your budget. Your cash flow could wind up looking like the national debt.

Don’t despair! It really is a breeze to make good decisions about purchasing equipment, ordering franking machine parts and furniture, have a nice-looking office, and make your business run smoothly and efficiently.

Should You Buy New or Used Furniture for Your Office?

Some people think that they have to have the latest equipment to hit the market. Cost doesn’t matter. This kind of thinking can lead you to buy equipment with superfluous features, or furniture that goes out of style next week. Before you equip your office, think about your real needs—what you need to make a fair impression, work efficiently, and be able to maintain a good and continuing cash flow situation.

Check into used furniture and equipment. A good bargain may just be the ticket to fulfilling your needs. If you really want to buy good furniture cheap, consider attending a going-out-of-business auction; I’ve been thrilled with the great furniture that I have picked up at dirt cheap auction sales.

Do You Need an Expensive Phone System?

Do you really need all of the bells and whistles available in certain phone equipment today? Don’t get caught up in the hype—think about your business and what you need to handle your day-to-day communication needs.

Make a list of the types of phone equipment that you absolutely must have to run your type of business professionally. Then shop for prices in at least three different outlets.

In fact, I would consider running the entire business on cell phones. You could even use your personal cell phone. But you need to sound businesslike every time you answer it.

Don’t Get Carried Away with Expensive Software

No matter which computer platform you use, there are a host of programs available that will cut down on the time and expense of accounting, billing, creating financial projections, creating graphics and drawings, and even managing your day for you. Again, determine what you need to adequately fulfill a function and shop for the software package that will best meet your needs and your budget. And you don’t have to upgrade your software just because your manufacturer has decided it’s time to issue a new version.

What If Any Computers Do I Need to Buy for My Employees?

Especially if you are starting a small business, you could ask your employees to use their own laptops. If they balk or don’t have one, you could provide them with a basic computer.

If you really want to make your employees happy, you might want to give them a choice. You can offer to give them a small allowance for the use of their own laptop or to buy a company standardized one that remains company property.